1. Volunteers All participants are volunteers who come together for a common purpose. Participants bring their personal values and interests with them on the understanding that the goals of the Canadian Arthritis Patient Alliance (CAPA) will take precedence.
2. Defining Conflict of Interest Conflict of interest exists when a person has a private or job-related interest potentially sufficient to influence how she or he might conduct themselves as a CAPA participant. Conflict exists whether he or she is actually influenced. Conflict of interest may arise for any number of reasons but those most commonly encountered by organizations such as CAPA would fall into one of the following broad categories:
- Commitment or obligation to incompatible goals of another organization. It is assumed that CAPA’s mission and objectives are pre-eminent including matters subject to a vote.
- Unauthorized use of confidential or other CAPA information and documents. The environment of trust and confidentiality in Steering Committee matters and discussions must be protected.
- Interest in personal revenues dependent on CAPA positions or decisions. Employees, consultants and contractors receiving income from CAPA must relinquish membership and voting privileges to do so.
3. Declaring Conflict of Interest Where a conflict of interest, actual or perceived, is deemed to be present:
- The conflict must be declared to the presiding officer of the meeting and all meeting participants prior to conducting the business of any CAPA meeting.
- The nature of the conflict is to be recorded in the minutes of the meeting.
- The participant declaring a conflict may, at the discretion of the presiding officer, take part in the discussions or leave the meeting room for the said discussion, and will have no vote.
4. Affect on Quorum Absence from part of a meeting for a declared conflict of interest will not adversely affect the quorum of the meeting.
5. Confidentiality The President and Executive Committee, with CAPA Steering Committee approval, choose the timing and approve the format for release of CAPA information and documents. Matters of a confidential nature, meaning those not available to the general public, which are shared as part of CAPA business must be respected. No one shall publicly disclose CAPA information or use it for purposes outside CAPA without the prior consent of the CAPA Steering Committee.